Whixall Parish Council
Chairman: Graham Murphy
Minutes of the Monthly Meeting held on Wednesday 13th January 2010 at
Whixall Social Centre starting at 7.30 pm
Present:
Chairman: Graham Murphy
Councillors: J Demet, S Beer, D Edgerton, J Spenser, M Peile
C Mellings (County Councillor) P Dee (County Councillor)
01/10 Apologies for Absence
M Trow – ill-health
02/10 Disclosures of Personal and Prejudicial Interest
None
03/10 Minutes of Meeting on 11th November 2009
The minutes were agreed as an accurate record. And thus it was
RESOLVED that the Minutes of 11th November 2009 be signed by the Chairman as a true record of the meeting. |
04/10 Matters Arising from the Minutes not featured on the Agenda
Provisional date for the Councillors dinner remains 31st January 2010 at the Bull and Dog. Cllr Trow will confirm details.
05/10 Public Session
No questions from the public. The Chairman arrived for his first surgery prior to the start of the meeting. He confirmed no residents attended.
06/10 Financial Matters
Balances
DATE |
ACCOUNT NAME |
AMOUNT |
29.12.09 |
Community Account |
£ 5,223.39 |
29.12.09 |
Business Reserve Account |
£ 5,907.97 |
TOTAL |
|
£11,131.36 |
Outstanding Accounts
DATE |
CHEQUE NO. |
DETAILS |
AMOUNT |
13.01.10 |
100789 |
Clerks pay – November & December 09 |
£ 303.22 |
13.01.10 |
100790 |
Inland Revenue – Nov. & Dec. tax |
£ 75.80 |
13.01.10 |
100791 |
G Ankers – Annual Grounds maintenance |
£ 840.00 |
13.01.10 |
100792 |
S Beer – contribution to social centre floor re-furbishment |
£ 625.00 |
TOTAL |
|
|
£1844.02 |
Orders for the payment of money as per the financial report of the Responsible Financial Officer were proposed by Cllr Beer, seconded by Cllr Spenser and agreed by all present. And thus it was
RESOLVED that outstanding accounts should be paid and cheques were signed by the Chairman and Cllr Edgerton |
- NSW: The report from NSW was circulated in advance. There were no questions or comments.
- Monthly balance sheets for November and December 09 and the expenditure report to 29th December 09 were distributed. No questions or comments.
- The Clerk confirmed that a precept request for £6237 had been submitted
07/10 Planning Issues
Planning Applications
- 09/03615/FUL: Diversion of Whixall Manor drain to include re-sectioning and regrading of existing ditches with replacement of existing culverts and crossings. Application supported subject to due consideration to future impact on flooding
- 09/033429/OUT: Outline application (access and layout) for the erection of 2 dwellings; connection to sewage treatment plant. New House, Post Office Lane, Whixall No comment
- 09/02982/LBC: Works affecting Grade II Listed Building to facilitate erection of stable/tack room/kennel building; dovecote; walls; gateposts; re-surfacing of driveway (Application Under Section 73A) temporary siting of caravan. Roving Bridge Farm House, Roving Bridge, Whixall. No comment
- 09/02981/FUL: Erection of stable/tack room/kennel building; dovecote;walls,gate posts;re-surfacing of driveway (Application Under Section 73A);temporary siting of caravan. No comment
- 09/03430/FUL: Construction of silage clamp on adjoining the main farm buildings. Alders Farm, Alders Lane, Whixall. No comment
- 090/03482/FUL: Construction of silage clamp adjacent to existing buildings. Alders Farm, Alders Lane, Whixall. No comment
Planning Decisions
- None Received
- Planning query: Cllr Dee confirmed she is awaiting a response from the Planning Department re. building work at Holly Cottage and the Waggoners
08/10 Highways
No issues reported. Cllr Mellings advised that the “scrapyard” sign had been replaced and that directional signs to the Church had been put in place. The request for a Whixall settlement sign is on-going.
09/10 Quality Status
- Noticeboards: The Clerk confirmed that the cost of a double sided noticeboard to
accommodate 6 A4 sheets within a sealed unit and a further space for 6 A4 sheets on the opposite open side was in the region of £970 if made in a maintenance free artificial wood material. Council agreed to investigate costs for local craftsmen to produce similar boards before deciding how to proceed. The Clerk will contact local colleges to establish if they are interested in producing boards as a project for students.
- Website: Cllr Demet had circulated a draft version of the website prior to the
meeting and advised the meeting that feedback had been mostly positive with a few minor amendments. Cllr Murphy re-confirmed his intention to invite the primary school to design a logo and will also e-mail the Annual Report to the Clerk. The Clerk requested a designated web address for parish council business to be allocated and published on the site and Cllr Demet will arrange for her husband to do this and set it up on the Clerks computer. Several Councillors provided their web address for contact purposes. Photographs to Cllr Demet are required, showing local scenes, events, together with previous 12 months minutes. Topics for the Blog section were discussed and “pothole” reporting with a link to the County Council was favoured. The Chairman and Councillors thanked Cllr Demet for her work in developing the site.
It was decided to review progress against qualifying criteria at the February meeting.
10/10 Parish Matters
- Telephone Box – Welsh End: The Clerk confirmed annual costs of between £64
and £200 to maintain an electrical supply to the box or alternatively a one-off disconnection charge of £487 + vat. The Chairman proposed opting for the disconnection charge, Cllr Edgerton seconded and all present agreed. And thus it was
RESOLVED that the Council would continue to adopt the kiosk at Welsh End with a disconnected electricity supply |
- Parish Plan: Not discussed
- Senior Citizens Christmas party: No suggestions to a change of format for next year. A letter of thanks from Keith and Mary Lea.
- Councillor Vacancy: A mail shot to each household advertising the vacancy will be sent along with the Annual Report in January/February with a view to interviewing candidates on the evening of the March meeting.
- Bush shelter – Platt Lane. Repairs needed to the roof. The Clerk will seek quotations from local contractors.
11/10 Correspondence
- Shropshire Council: Improvements to Shropshire Way – passed to Cllr Spenser for a response
- Land Registry: To consider whether the parish has land assets it wishes to register. Passed to the Chairman who will review and present details at next meeting
- Coton Cricket Club: Suggestion to hold fund-raising match on Sunday 2nd May 2010. The Clerk will write accepting the “challenge”
- SALC Training: “Cluster events” Chairmanship and Fundamentals for Councillors. Six confirmed candidates for each course and two possible (to be confirmed). The Clerk will co-ordinate arrangements with John Ward, Wem Rural and Wem Town Council to arrange training at the Social Centre on an evening in March.
- Requests for funding: Hope House and Marie Curie Cancer Care - denied
- Shropshire Council: Maintaining High Quality Education – feedback from consultation. The Chairman and Cllr Peile asked for copies of the documentation.
- Shropshire Council: Sustainable Communities Act 2007: overview of key provisions. - noted
- SALC: Minutes of AGM & Draft Budget and Annual Report - noted
- SALC: Key structure for SALC – approved November 2009 – noted and comments, if any will be made by Cllr Beer
- West Mercia Police Authority: consultation on policing priorities. – passed to Cllr Beer
- Shropshire Council: Rural Community Engagement – hubs and clusters update – noted. Copies to all Councillors
- Shropshire Council: Shropshire Councils response to economic recession – Draft plan - noted
- Shropshire Council: Wem and Shawbury Local Joint Committee – 17th December meeting - noted
- Shropshires Community Strategy: consultation – circulate all Councillors.
- Remembrance Sunday: Letter acknowledging £135 passed to Royal British Legion
12/10 Councillors Reports:
Cllr Beer reported grants from the Parish Council and Muellers had contributed to the cost of re-furbishing the Social Centre floor.
Cllr Dee advised a meeting to re-establish interest in a Scouting/Guiding group in Wem would be held at 7.30 pm on 20th January in the Scouting/Guiding Hall, opposite the swimming pool in Wem
The meeting closed at 9.35pm
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